Team Captain Tool Kit

Team Captain Tool Kit

2021 Virtual BE LOUD Breakfast

Thursday, March 4, 2021 • 11 a.m.

Team Captain Toolkit

Thank you for your interest in joining us as a Team Captain for
 KCSARC’s first-ever virtual BE LOUD Breakfast!

We are here to walk you through the process.
If you have any questions or need help along the way, please contact Abigail Pishaw, Events & Corporate Partnerships Manager, at apishaw@kcsarc.org

What does it mean to be a Virtual Team Captain?
In 2020, KCSARC’s BE LOUD Breakfast raised over $620,000, ensuring continued funding for key programs. It is the support of our team captains that will help to ensure we exceed that number in 2021, raising critical funds for KCSARC programs and services like legal advocacy, evidence-based therapy, family services and prevention & education. 

Prior Table Captains will remember a goal of filling a table 10. As a Virtual Team Captain, you can ask an unlimited number of guests to join you in supporting the King County Sexual Assault Resource Center.

How can I help as Virtual Team Captain?

1. Create your own fundraising page and share with your friends, colleagues and social media networks.

2. Invite guests to attend the virtual Breakfast on March 4.

3. Inspire others to become virtual team captains.

This guide will provide all the information you need for:

  • Creating your team page
  • Registering yourself or a guest as an event attendee
  • Inviting your network to donate and/or attend the virtual event
  • Sample language and social media posts

 

Table of Contents

1. Creating Your Team Page

2. Personalizing & Sharing Your Space

3. Registering Yourself or a Guest as an Event Attendee

4. Sample Email Inviting Someone to Register for the Event

5. Sample Email Inviting Someone to Donate to the Event

6. BE LOUD! Help Spread the Word on Social Media

7. What to Do When...

8. FAQs

 

CREATING YOUR TEAM PAGE

Step 1: Visit this link: https://www.kcsarc.org/BELOUD2021  

Step 2: Click Start a Virtual Fundraising Team - you will be directed to the Give Lively site to create your fundraising page

Step 3: Scroll to the bottom of the screen to fill out your page name and account information. List your first and last name as the page name for your guests to easily search. 

Step 4: Once you've entered your information, click SUBMIT.

Step 5: Check your email. You should have recieved an email with the subject line: "Here are next steps for your 2021 BE LOUD Breakfast benefiting King County Sexual Assault Resource Center fundraiser." Depending on your email host, you may need to check your junk or spam folders if you don't see it in your inbox. 

At the bottom of the email, click the FUNDRAISING PAGE link. 

 

PERSONALIZING & SHARING YOUR PAGE

Step 6: Personalize your page:

  • Upload a photo of yourself
  • Add a note about why you're passionate about KCSARC. Why should others BE LOUD?
  • Set your fundraising goal (We suggest $2,000. If you think you will exceed this goal, feel free to set a higher target! And if you raise less than this goal, that is great too. Every cent counts!)

Step 7: Once you have personalized your page, click save and you will be taken to your fundraising page. Invite your friends and family by sharing your page!

  • To share your fundraising page, you have two options on the left side of your page under your picture.
  • Click COPY LINK to get the direct link to your personal page, or
  • Click SHARE THIS PAGE to share with your contacts on Facebook, Twitter, LinkedIn, or anywhere you can place a link. 

Step 8: You can edit your fundraising page any time by visiting this website and clicking LOG INTO YOUR FUNDRAISING PAGE on the bottom left side of the screen. 

 

REGISTERING YOURSELF OR A GUEST AS AN EVENT ATTENDEE

Please note, every person attending the virtual event must register individually in order to receive access to the event livestream link. Unlike past years, you cannot bulk register your guests. It has to be separate transactions. 

Step 1: Visit this link: www.kcsarc.org/BELOUD2021

Step 2: Click REGISTER TO ATTEND. You will be taken to the Give Lively page to register. 

Step 3: On the right side of the page under REGISTER TO ATTEND, click the orange plus sign (+) to change the quantity from 0 to 1. 

Step 4: At the bottom of the screen, click the orange CONTINUE button to enter attendee information. 

Step 5: On the checkout page, fill out the required attendee information. If you are registering yourself, fill out your First & Last name and email. If you are registering a guest, fill out their First & Last Name and their email address. 

Step 6: Click RSVP to submit your registration. You (or your guest) will receive a confirmation email with the subject line "Thank you for your order for 2021 BE LOUD Breakfast benefiting King County Sexual Assault Resource Center."

Step 7: Repeat this process for each guest you are registering. 

 

SAMPLE EMAIL INVITING SOMEONE TO REGISTER FOR THE EVENT

Hi [Name],
 
I believe we can end sexual violence when we all stand together in support of survivors. A key way to show our support is to attend the King County Sexual Assault Resource Center’s 32nd annual BE LOUD Breakfast on Thursday, March 4th. KCSARC provides comprehensive services to survivors of sexual assault and their families.
 
I am hosting a virtual fundraising page for the breakfast and committed to raising $[your goal]. I hope you’ll be among those I can count on to stand with me and be part of a growing community of supporters who share KCSARC’s vision: a world free from sexual assault and abuse.
This is an event you don’t want to miss. You will feel inspired knowing you made a difference for survivors and their families. Below you will find details for the Breakfast, including the link to register.
 
WHAT: BE LOUD Breakfast, a fundraiser for KCSARC
WHEN: Thursday, March 4, 2021, 11 a. m. – 12 p. m.
WHERE: Online event
 
look forward to “seeing” you there!
 
Best,
[Your name]

 

 

SAMPLE EMAIL INVITING SOMEONE TO DONATE

Hi [Name],
 
I am participating in a virtual fundraiser called the BE LOUD Breakfast to benefit the King County Sexual Assault Resource Center (KCSARC) and support survivors of sexual assault and their families. In support of this event, I made a goal to raise $[insert goal] and invite you to donate with me.
 
Your generosity will not only power services of healing and empowerment but help prevent sexual assault and abuse in our community. When a survivor connects with KCSARC, they are connected to a team of compassionate advocates ready to support them in their journey to heal from trauma and empower them to regain their confidence and strength.
 
I hope you will stand with KCSARC, and with survivors, by making a donation to my fundraising page here [insert fundraising page].
 
Best,
[Your name]
 
 
BE LOUD! HELP SPREAD THE WORD ON SOCIAL MEDIA
 
Our tag is built in -- we’ll gladly applaud and amplify your post if you tag us @KCSARC 
 
❖ Via Facebook: I’m attending the @KCSARC 2021 #BELOUDBreakfast March 4. Please join me in standing with survivors of sexual assault and support this critical work!
 
❖ Via Twitter: I’m attending the @KCSARC 2021 #BELOUDBreakfast March 4. Please join me in standing with survivors of sexual assault and support this critical work!
 
❖ Via Instagram: I’m attending the @KCSARC 2021 #BELOUDBreakfast March 4. Please join me in standing with survivors of sexual assault and support this critical work!
 
Tip: Links embedded in Instagram posts are not clickable, but they are clickable when placed in your bio. Instead of embedding the link in your post, put it in your bio and, in your post, say “link in bio.”
 
❖ Via LinkedIn: I’m attending the @KingCountySexualAssaultResourceCenter 2021 #BELOUDBreakfast March 4.
 
Please join me in standing with survivors of sexual assault and support this critical work!
 

WHAT TO DO WHEN...

They say YES to attending the event:

  • Ask them to register by visiting: https://www.kcsarc.org/BELOUD2021 
  • Let them know they can make a donation when they register
  • Let them know they will be receiving email communications from KCSARC about the upcoming event
  • Ask them if they know anyone else who might be interested in attending

They say YES to donating:

  • Send them the link to your personal fundraising page (if you haven’t already)
  • Ask them if they know anyone else who might be interested in attending

They say no or you already know they cannot attend:

  • If they cannot attend the event, ask them if they’d consider donating to support KCSARC.

 

FAQs

If I register my Team fundraising page, do I need to register to attend?
Yes, you do still need to register to attend the event.

How do my guests register to attend the event?
Please see above REGISTERING YOURSELF OR A GUEST AS AN ATTENDEE. By registering, guests will receive updates about the program and the livestream link for the event. If your guest wants to donate early, they can also register with their donation.

When will registered attendees receive the event livestream link?
The link will be sent out the week of the event in March.

How do I host a fundraising team with my partner or spouse?
When you create your fundraising page, list both of your names in the First Name section, or customize your NAME ON PAGE on the Personalize Your Page section.

Why do I need to set a fundraising goal?
Every year, our team captains help raise donations at our Breakfast that contribute to the success of our event. By creating a goal, it will help incentivize your guests to give!

Are donor names published?
Donor names and gift amountswill appear at the bottom of your fundraising page. Guests are able to choose whether to make their gift public or anonymous at the time of donation. Gifts made anonymously will still show the gift amount, but not the donor’s name.

What if a friend makes a donation, but doesn’t attribute it to my fundraising page?
Please contact Abigail at apishaw@kcsarc.org and we can fix it for you.