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Part Time Accounting Clerk

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Position Profile- Accounting Clerk -Part- time

Function: The Accounting Clerk is responsible for the accounts payable and accounts receivable day-to-day accounting.

Hours: This is an hourly position working approximately 15-20 hours per week and reports to the Controller.

Salary: $19.15 per hour

ESSENTIAL FUNCTIONS

ACCOUNTS PAYABLE

  • Review and validate invoices to ensure legitimacy of billings and accuracy of coding

  • Assist staff with questions on expense coding

  • Enter all invoices and cash disbursements into accounting system

  • Run preliminary invoice batch report and submit with backup for approval and posting

  • Run preliminary payment batch report and submit with backup for approval.  Initiate all check and ACH and payments and submit for approval.

  • Notify Controller of any material issue or variance

  • Manage the monthly processing of the credit card transactions of the 25+ corporate card holders including downloading and distributing the charges to the card holders for receipts and GL/grant coding then importing them into the accounting system.

ACCOUNTS RECEIVABLE

  • Oversee the calculating, coding, and posting of Grant-related accounts receivable

  • Prepare bank deposits

PHYSICAL-MENTAL-PSYCHOLOGICAL SKILLS

  • Work well under tight deadlines and strong project management skills

  • Work as a fully integrated member of the finance and External Relations teams.

  • Accept Guiding Principles of KCSARC as personal work guide

  • Communicates effectively with staff, vendors, bankers, and auditors

  • Confidence in own abilities, able to hear and incorporate other’s perspectives

MINIMUM EXPERIENCE REQUIRED

High school or equivalent plus at least 3 years’ experience; or 2 years college/vocational school plus 1-year work experience

PREFERRED PERSONAL COMPETENCIES, SKILLS, AND ATTRIBUTES

  • Customer service experience.

  • High degree of organization and attention to detail.

  • Ability to work effectively with a wide variety of individuals of varying backgrounds and positions within the agency and the community.

  • Strong track record in exercising sound, timely judgment. 

  • Competency in using data to inform decisions as well as creativity in problem solving.

  • Superb attention to follow-through.

  • Ability to project a professional image.

  • Proficiency in MS Windows, Word, Excel, Outlook.